UGA Information for Students Main Content
Undergraduate Assistantship contracts are written for both fall and spring semesters; however, awarded faculty or staff may request an exception from the CURCA director for a contract to be written for fall semester or spring semester only. Fall semester contracts normally begin the first day of classes for fall semester and end the last day of final exams. Spring semester contracts normally begin the first day of classes for spring semester and end the last day of final exams.
To be eligible for an Undergraduate Assistantship, you must:
- be an on-campus, SIU Carbondale undergraduate student;
- have a 2.25 SIU cumulative grade point average;
- maintain full time enrollment each semester;
- meet the specific requirements of the posted position;
- pass a pre-employment background investigation if the position is determined to be security sensitive.
You are not eligible for an Undergraduate Assistantship if you:
- do not meet any of the eligibility requirements in the Undergraduate Assistant Policy and Procedures or Undergraduate Assistant Handbook;
- are employed by University Housing as a Resident Assistant.
Students may have a student employment position and an Undergraduate Assistantship position concurrently but, as a UGA, student employment hours will be restricted depending on the number of hours that you work as a UGA. For specific details, please refer to the Undergraduate Assistant Handbook.
Salary and Payment of Undergraduate Assistants
Students work 5-20 hours per week and are paid $10/hour. Positions are available for the fall and spring semesters. The UGA Program is not funded during the summer term. Students will be paid on a monthly basis. Undergraduate Assistant payroll periods begin on the first day of each month and end on the last day of each month with the payday being determined by the SIUC Human Resources-Payroll department. Please refer to the Payroll website for more information. If the scheduled payday falls on a day in which the university is closed, the scheduled payday may be moved to an earlier day.
Effective July 1, 2010, all newly hired and rehired employees, as a condition of employment, will receive their pay through direct deposit to an account with a financial institution.
Electronic direct deposit is an efficient, secure and economical method for delivering payments to employees. Direct deposit ensures that an employee’s payment is deposited timely even if they are out due to illness, vacation or other approved leave. There are certain limited circumstances under which payment by paper check rather than direct deposit is permitted. Please note that all paper checks are mailed to the current mailing address on file with the Payroll Office one day prior to the scheduled pay date; check pickup at the Accounts Payable Office has been discontinued.
To have your pay electronically deposited to a checking or savings account, you will need to complete a Direct Deposit Authorization Form. This form can be found on the SIU Payroll Office website and the Undergraduate Assistantship website.
Responsibilities of Undergraduate Assistants
During your contract period you will be expected to work your normally scheduled work hours when the University is officially open even though classes may not be in session. For example, during the Thanksgiving break the university is open Monday-Wednesday. You are expected to work those days. If you do not work your scheduled hours, you must work with your faculty/staff supervisor to arrange a schedule to make up the missed hours.
You must abide by the policies and procedures of your employing department and be willing to perform tasks as assigned.
You must be consistently dependable, prompt and reliable in attendance and work the hours and times that have been assigned to you. You should always be courteous and display a professional image for your department and the University.
You must notify your supervisor prior to your assigned work time if you must be absent from work. You must make up any time that is missed for scheduled absences. If you are ill, your supervisor may require documentation from a physician or other acceptable source. You will not be required to make up time for illness that has been documented.
Students awarded an undergraduate assistantship are required to present at the annual Undergraduate Creative Activities and Research Forum held each Spring semester (generally the first Monday each April) on the SIU Carbondale campus.